Contract Administration Specialist

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Compensation

Salary between Not mentioned ~  (in USD)  yearly

Job name

Job Title : Contract Administration Specialist
NORMALIZED JOB TITLE* : Contracts Analyst
Job Display Categories : Information Technology,Business,Sales / Business Development,Customer Service,Legal,Administrative / Clerical,Financial Services
Category :     
Matched Category : information_technology,business,sales_business_development,customer_service,legal,administrative_clerical,financial_services
ADID : 19829447
Job ID : 133645300     
Job Code : STA011509     
Job Source : direct_employer     
Job Summary : The Contract Administration Specialist is responsible for contract administration and the procurement card program support functions for the University....
Work Status :     
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Work Type :      
Work From Home : 0
Parse ID :   1486747479     
Posting Date :     2023-01-12T08:00:00Z     
Modified Date : 2023-01-12T13:00:00Z
Posting Company :  Equest Careers     
Posting Company ID :  0 
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*a normalized job title is a standardized version of a job title that has been modified to conform to a specific format or set of conventions, This process can involve removing any unnecessary words or phrases,The goal of normalizing job titles is to make it easier to search, sort and compare job titles across different sources

Job STANDARDS

Description of Job

The Contract Administration Specialist is responsible for contract administration and the procurement card program support functions for the University. Oversees contract processes, maintains Contract Administration and Procurement Card web pages, performs contract compliance audit reviews, recommendation analysis on contract agreements for University departments and administrators, performs record management of contracts on the Procurement server, enters service contract encumbrances into PeopleSoft financial system, and provides customer service and support for Contract Administration and Procurement Card functions for the University.

Duties:

• Administers standard and nonstandard form contracts for the University. Maintains and provides financial and historical data for contracts. Performs record management for University contracts; central contract repository for University contracts. Maintains correspondence, compliance procedures, and training documents for contracts. Provides customer service and support for contracts; advises and assists university employees on proper contract processes; provides training.
• Primary responsibilitiesinclude the support of the UHCL P-Card Program Administrator which may include: Maintainingp-card training documents; monitoring and analyzingthe p-card program which includes noting any unusual cardholder activity usage patterns and other anomalies. Processing cardholder procurement card applications to establish credit card accounts for cardholders with the contracted bank. Canceling cardholder accounts.
• Conductsp-card training for University cardholders, which includes a demonstration to cardholders and account managers of how to navigate through and use the contracted bank's online data management and reallocation software program. Conductsaudits of individual cardholder accounts in order to ensure compliance with p-card policies and procedures. Reportscardholder misuse to the P-Card Administrator when the cardholder is in violation of p-card policies.
• Create vendor relationships as necessary to discuss contract verbiage and/or rates to provide the best possible outcome for University purchases. Develop and maintain departmental relationships to provide precise client service and support for the p-card program, contract processing and other procurement resolutions.
• Maintain p-card web pages. Under the guidance direct of the Associate Director, update information with policy and procedural changes in compliance with federal, state, and the System Administrative Memorandum (SAM) in order to maintain compliance with current laws and guidelines governing contractual agreements, and performs all other duties as assigned.

Required:

1. Bachelor's degree inBusiness Administration or a related field.

2.Minimum three years of experience directly related to contract development or contract administration.

3.Thorough knowledge of principles, practices, guidelines, and interpretation of technical and detailed policies related to contract administration.

4.Knowledge of the State of Texas and UH System procurement policies and procedures.

5.Knowledge of software programs including word processing, spreadsheets, and PeopleSoft database.

6.Must be detailed oriented. Must have spelling, punctuation, editing, and typing skills.

7.Ability to assimilate and implement new programs and policies related to p-cards during any transition of contracting bank or software system.

8.Ability to organize and prioritize efficiently time-sensitive duties while maintaining high productivity and accuracy under pressure in a multi-tasking environment.

9.Ability to provide a service-oriented attitude and excellent customer service; interpersonal skills to handle internal and external contacts with a high level of satisfaction with discretion and confidentiality.

Desired:

Experience in contract litigation.

Certified Professional Public Buyer, Certified Texas Purchasing Manager, Certified Texas Contract Developer, or Certified Texas Contract Manager upon hire.
Full-time position with benefits. Background check required. To apply, please complete the online application and attach a resume. Applications without the required documents will be considered incomplete and disqualified.

How to Apply for a job

You can submit your job application using these different methods

• URL : https://ars2.equest.com/?response_id=8ec557d3602f4ef4958a486855df129e
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Please  Apply for a job before the job expired on 2023-02-11T07:59:59Z

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Response Method : url 

Business Overview

Company Profile Description of University of Houston Clearlake

Company Name : University of Houston Clearlake
Company Industry :    
Company ID : 1482815
Company Type :
Company Profile URL :
Company Country : US
Company City : Houston / Houston
State :   TX    
Zip :  77002 
Company Confidential :
Company Size :  
Client ID : hireahero
Latitude : 29.75246     
Longitude :    -95.36977
Location : Houston, TX 77002  
Formatted City State :Houston, TX
Formatted City State Country  : Houston, TX US   
Normalized Country: US 
Normalized State: TX

Source Job Details : 

URL Source :  https://hireahero.org/jobs/contract-administration-specialist-houston-tx-77002-133645300-d?rsite=careercast&rgroup=1&clientid=hireahero&widget=1&type=job&
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